The vendor history tab enables you to view the billing history of a vendor one year at a time. The list of purchase orders and vendor bills is displayed in two separate tables enabling you to get a general overview of the transactions made with the vendor. The Vendor History tab gets all the records from the Purchase Order and Vendor Bills screens and hence all the fields are read only type. The Vendor-History tab also displays the checks written to the vendor that are not tied to a vendor bill.
Purchase Orders
Total: Displays sum of all the Purchase Order amounts.
PO Number: It uniquely identifies the Purchase order created.
Client ID: Shows the ID of the client to whom Purchase order is to be shipped.
Date: Displays the date on which purchase order was created.
Active: Selected, shows that the purchase order is active.
Status: The status can be Open, Closed, Partial.
Open: If none of the items are received.
Closed: If all the items are received.
Partial: If some of the items are received.
Amount: The total amount charged for the selected Purchase order. This is computed based on the number of units and the rate applied in the Purchase Order screen.
Vendor Bills
The Vendor Bills section displays a Vendor History tab which shows the checks written to the vendor that are not tied to a vendor bill.
Total: Displays sum of all the Vendor Bill amounts.
Bill Number: The Bill Number uniquely identifies the vendor bill created.
Date: The date for which vendor bill was created.
Due Date: The due date of the vendor bill.
Status: It can be Not Billed, Partially Billed, Billed or Billed and Paid.
Not Billed: Not Billed vendor bill is one which is not billed to the client yet i.e. the time and expense entries associated with that Vendor bill are not used to create an invoice.
Partially Billed: Partially Billed vendor bill is one in which only few time and expense record associated with that vendor bill are billed to that client.
Billed: Billed vendor bill is one in which the time and expense records are used to create an invoice.
Billed and Paid: Billed and Paid vendor bill is one in which all the associated Time and expense entries are billed to the client and even payments are also received from that client.
Amount:
The total amount for the service or product. This is automatically calculated based on the cost per unit and the number of units received in Vendor Bills screen.
Credits
Ref:
This Reference field displays a vendor's credit memo or reference number.
Date:
The date when the vendor credit was received.
Amount:
This is the total amount of credit or advance received from a vendor.
Used:
This is the amount of credit used from the total credit received from a vendor.
Status:
Displays the status of the vendor credits, say Not Used, Partially Used, etc.