Sometimes clients make payments on the invoices via checks. At times, they might have insufficient funds in their bank account because of which you have a bounced check. There are several ways to handle that in Web Suite for users with or without A/P license or module.
To handle a bounced check payment for users without A/P license:
Open the Payment screen and select a previous payment from the History drop-down list.
Next, open the Options menu and select Bounced Check. A Charge Bounced Check dialog appears.
If you enter Bank Charges, a General Journal entry is made to credit Undeposited Funds and debit Bank Services (in case Bank Services is not there, it takes default expense account).
In case you enter Client Charges, a manual invoice is created against the client.
To handle a bounced check payment for users with A/P license:
In this case you need to
deposit the payment first; otherwise the Bounced Check option is disabled
in the Options menu.
Open the Payment screen and select a previous payment from the History drop-down list.
Next, open the Options menu and select Bounced Check. A Charge Bounced Check dialog appears.
If you enter Bank Charges, a General Journal entry is made to credit Bank account and debit Bank Services (in case Bank Services is not there, it takes the default expense account).
If you enter Client Charges, a manual invoice is created against the client.